Senior Assistant

St.-Prex, Switzerland

Posted: 10-Aug-2018

Ref#: FER-0082


Headquartered in Saint-Prex, Switzerland, Ferring Pharmaceuticals is a research-driven, specialty biopharmaceutical group active in global markets. The company identifies, develops and markets innovative products in the areas of reproductive health, urology, gastroenterology, endocrinology and orthopaedics. Ferring has its own operating subsidiaries in nearly 60 countries and markets its products in 110 countries. To learn more about Ferring or its products please visit www.ferring.com.

In our Headquarter in St-Prex/Lausanne (Switzerland), we are looking for an:

SENIOR ASSISTANT

YOUR MISSION

Execute daily administrative work for the CIO and the IT leadership team with a minimum of guidance and direction. Manage and optimize relevant work processes and work flows within own areas of responsibility.

YOUR RESPONSIBILITIES:
  • General administrative / secretarial duties to Sr. Management such as correspondence, calendar management, email and mail processing, presentations, minutes of meeting, filing/ documentation etc. with full discretion, dedication and loyalty.
  • To make travel arrangements for Sr. Management and make the necessary bookings.
  • To organize events, such as internal and external meetings, conferences, visits from guests, business conferences etc.
  • To sort all kind of documents (i.e. correspondence, invoices, etc.) and file them accurately. To keep archives up-to-date. To prepare and submit expense claims. Ensure contracts are uploaded to relevant systems
  • To make the follow-up of the budget, resources and cost. Coordination of costs and reports.
  • To maintain the department training records
  • To transform notes into professional presentations
  • To provide assistance to the department with office programmes, translating and proof reading.
  • To serve as a back-up for other assistants within the organization and ensure teamwork with them.


REQUIRED EXPERIENCE & COMPETENCES:
  • 5-10 years’ experience in a comparable position
  • College degree or above
  • Fluent in English, fluency in other languages an asset
  • Good communication and interpersonal skills
  • Excellent Writing and Communication skills 
  • Proficient in Microsoft Office 
  • Ideally, good Knowledge of SharePoint 
  • Able to act as Project Manager and team player
  • To show full discretion, trustworthy, dedication, loyalty and flexibility.
  • Must be a strong believer in service and support to superior and his/her team(s).

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