Personal Assistant (German speaking)

Budapest, Hungary

Posted: 22-Mar-2018

Ref#: CW-HUN-119

Cushman & Wakefield is a global leader in commercial real estate services, helping clients transform the way people work, shop, and live. The firm’s 45,000 employees in more than 70 countries provide deep local and global insights that create significant value for occupiers and investors around the world. Cushman & Wakefield is among the largest commercial real estate services firms with revenues of $6 billion across core services of agency leasing, asset services, capital markets, facilities services (branded C&W Services), global occupier services, investment management (branded DTZ Investors), tenant representation, and valuations & advisory.

For our office in Budapest, we are currently looking for a

Personal Assistant

Role summary:
To provide full administrative support to the Head of Global Occupier Services in Germany, located in the Cushman & Wakefield Hamburg office together with administrative support for the GOS team in Germany.

Your responsibilities:
  • Extensive diary management and travel arrangement for Head Global Occupier Services
  • Generally organising and supporting Head of Global Occupier Service Germany and his team
  • Extensive arrangement and coordination of conference calls across multiple time zones
  • Maintaining and updating Occupier database with client information
  • Collating Quarterly Board Reports and Business Reports 
  • Co-ordinating monthly and quarterly Partner meetings and conference calls 
  • Co-ordinating meetings & booking meeting rooms 
  • Setting up new members of the team and creating traveller profiles
  • Binding & scanning of documents, typing of correspondence 
  • Planning and organising client breakfasts / lunches / dinners and seminars
  • Co-ordinating internal and external client reviews
  • Assisting with client conferences and entertainment organisation
  • Co-ordinating invoices for GOS Germany based on invoice system with Account Manager and FSC
  • Filling and general ad hoc duties

Your profile:
  • Master or Bachelor degree in Economy, Finance or related field
  • At least 1-2 years of experience in Coordination/ Customer Service or Clint-facing role in multinational environment
  • Related experience as a PA or Team assistant/ Project Assistant is an advantage
  • Excellent written and verbal communication skills in German and English
  • Advanced level knowledge of MS Office 
  • Ability to handle sensitive and confidential information
  • Ability to multi-task and effectively prioritize
  • Excellent time management  
  • Proactive and flexible mind-set 
  • Ability to work autonomously
  • Analytical skills and punctuality is highly needed

What we can offer:
  • A steadily growing international company
  • Youthful and supportive work environment
  • Competitive compensation and benefit package
  • Great learning and development opportunities

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